Controlled Drugs – Background/Overview in Veterinary Industry

Whether it be for pain relief, anaesthetic or other reasons, controlled (Schedule 8) drugs such as Morphine, Ketamine and Temgesic are integral to the daily working lives of veterinarians around the country. Due in part to their strength and addictive nature, veterinarians are legally required to store these medications in a locked safe or cabinet, and when they transact upon these controlled drugs they have a legal obligation to record these transactions in a drug register on a daily basis.

The recording of Schedule 8 Medications are heavily regulated by State Government Health Departments and audits are often carried out by health inspectors to ensure veterinary premises are compliant with the regulations.

Vet Staff Welfare

It is a known fact that mental health issues and instances of suicide occur at abnormally higher rates within the veterinary industry than the vast majority of other industries, and this may be in part due to the relative ease of access to these medications within clinics, notwithstanding obligations to legally keep them safe and secure.

Additionally, traditional paper drug registers monitoring the transactions of controlled drugs have the ability to be too easily forged or scribed with illegible handwriting, potentially leading to issues with misappropriation of controlled substances that may not be uncovered for days, weeks or even months or years in some cases.

This is one of the major factors why veterinarians are choosing to migrate from traditional paper controlled drug registers to electronic controlled registers that have significant improvements from a medication governance perspective, including intelligent functionality such as the ability to provide real-time alerting mechanisms (to vet owners or practice managers) when there are discrepancies with stock levels or stock adjustments have been made. Additionally, electronic registers have the ability to filter data for fast investigative purposes if and when investigations into discrepancies are required.

Whilst the benefits of going paperless with regards to controlled drug transactions are compelling from a medication governance and compliance perspective, electronic controlled drug registers also have another huge benefit – time savings.

Through integration with Vet Practice Management software, electronic registers completely eliminate the double entry of data that is required for both their vet practice management software as well as their drug registers.

This is a significant win for veterinarians, especially those who are time poor or are looking to significantly reduce their administrative workloads.

Vet S8 General Info

Vet S8 is an electronic drug register, specifically designed for vets, that replaces manual recording of S8’s (controlled drugs). It essentially replaces the paper register book used to manually record all S8 drug transactions (patients, suppliers, stock transfer, etc).

Vet S8 key features and benefits

  • Paperless solution – quicker and easier way of recording the information
  • Free 30 day trial
  • Helps to reduce errors and maintain accurate records
  • Don’t have to step away from your computer and manually enter data
  • Takes the hassle out of stock checks/reconciliations
  • Provides customised reporting (patient, drug, period of time, etc) at the press of a button
  • Extremely cost effective – $299+GST annually (up to 100 transactions a month) or $399+GST annually (unlimited transactions)
  • Software, support and updates included in price.

Vet S8 is also a web-based (online) product, meaning that an internet connection is required to use the software. The advantages of having a web-based product are:

  • No software to download or install
  • No requirements to update the software
  • Can be used on multiple workstations at no extra cost

Integration with VPM Software

Vet S8 currently integrates with all popular vet practice management software products.

The advantage of Vet S8 integration with VPM software is that it completely eliminates double entry of manually entering data into their registers. The data would be automatically transferred across to Vet S8 from their VPM software, and all the users would have to do in Vet S8 is enter their unique password to verify the data and the listing electronically.

State Health Department Approval Status

Vet S8 is permitted for use in all Australian States and Territories.

Training/Support

Modeus provides remote training as well as ongoing support to veterinary practices (if required) to ensure they are fully competent to use the software. Vet S8 is designed to be an intuitive and user-friendly product and we anticipate that users will get used to the functionality of the product very quickly and will no doubt get much enjoyment from the benefits of moving from a paper-based to an electronic system.

Comments are closed.